position available

Collage Dance, a fast-growing and mission-driven national nonprofit organization, is seeking a full-time Executive Assistant to provide high-level support to the organization’s Executive Director (ED) and Artistic Director (AD). The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced non-profit environment. If you have a passion for the arts and are an excellent communicator and natural facilitator, this role may be for you.

Key Responsibilities:

• Acts as the administrative point of contact between the Executives and internal/external demands
• Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day-to-day engagements
• Attend select meetings, take notes, capture action items, and ensure follow through
• Support and manage a high-volume of requests and projects to meet the objectives of the Executive Director
• Draft and edit correspondence for the ED & AD that is often sensitive and confidential
• Prepare written communications, presentations, and reports for the Executive Director
• Project manage large cross-departmental projects including calendar, deadlines, priorities, and communications
• Anticipate and address problems as they arise
• Organize and manage logistics for team meetings, events for convenings, retreats, and CDC board meetings
• Manage all correspondence with the CDC Board of Directors to also include board materials, meeting agendas, and info packets for distribution prior to board meetings
• Act as a liaison between the board, executive office, and organization
• Maintain quality filing and communications systems including contact management, document management, and archiving
• Manage complex schedules & travel arrangements for Executive Director, Artistic Director, and company artists
• Maintain all organization-wide documents, i.e. contact lists, org. chart, and artistic calendars
• Share, update and remind employees of office policies & procedures
• Assist in other administrative tasks as needed, ie. during company-wide & community events

Qualifications:

• Bachelor’s degree preferred
• Previous administrative experience, ideally in a similar role, preferably in a nonprofit organization
• Stellar verbal and written communication skills with impeccable attention to detail
• Familiarity with volunteer boards
• Must possess the ability to create organization out of chaos and multi-task
• Highly organized with the ability to manage multiple calendars, priorities, and on-going projects.
• Intellectual curiosity and dependability a must
• An acute listener with an ability to anticipate the needs of the ED and AD
• Unflappable stress and time management skills
• Ability to adapt and to take on additional responsibilities as business needs grow
• Proven ability to handle sensitive and confidential information.
• Highly versed in Google Suite, MS Suite, other professional software and databases

Interested candidates should submit a current resume and cover letter to [email protected]